Click here to download the Exhibitor Application/Contract
Click here to download the Floor Plan
Booths are 10 feet by 10 feet and include a standard company identification sign
Official Service Contractor
Clarkson–Conway, Inc. / GES Canada Montreal
800 rue de la Gauechetiere Ouest/West, Suite 1165
Monteal (Quebec) H5A 1K6
514–392–1577 – fax
OARSI Exhibit Manager
Hilton Montreal Bonaventure
900, rue de La Gauchetiere
Montreal, QC H5A 1E4
Wednesday, September 9 Noon–5 p.m.
Thursday, September 10 8 a.m.–5 p.m.
Exhibit Hours (Tentative)
Thursday, September 10 7 p.m. – 8:30 p.m.
Friday, September 11 10:30 a.m. – 5 p.m.
Saturday, September 12 10 a.m. – 5 p.m.
Saturday, September 12 5 p.m.–8 p.m.
No booth dismantling may begin before 5 p.m. on Saturday, September 12. All exhibit material must be removed from the area by 8 p.m.
Special Exhibit Hall Events
An Opening Reception September 10 and periodic refreshment breaks during the course of the congress will be in the exhibit hall, which is also the location of the poster sessions.
Important Pre–Meeting Deadlines
April 1, 2009 Exhibitor Services Manual Available
June 15, 2009 Cancellation Deadline
June 15, 2009 Company/Product Description Deadline
Booth Rate – Member & Sponsor $2,300
Booth Rate – Non-member $2,800
Each exhibiting company is entitled to four exhibit floor passes/badges for every assigned exhibit space. These are intended for booth personnel. Additional exhibit floor passes/badges are $100 each. Exhibitors may purchase full congress registrations at established rates.
Contracted exhibitors will have their company Web sites linked from the OARSI site.
Terms of Payment
Full payment must accompany the exhibit space application/contract. Space will not be assigned or held without the application and full payment. Payment can be made in three ways: credit card, check payable to OARSI (U.S. funds drawn on a U.S. bank, only) or wire transfer (additional fees apply.) Checks and exhibit space applications/contracts should be returned to OARSI World Congress, Attention: Melanie McClurkin, Exhibits Manager, 15000 Commerce Parkway, Suite C, Mt. Laurel, NJ 08054 USA. For wire transfer information, contact Melanie McClurkin at +1 (856) 439–1385, ext. 4208, or firstname.lastname@example.org
Assignment of Space
Booths are assigned upon receipt of applications on a first–come, first–served basis. Non–profit space assignments are made based on space availability at the discretion of show management.
Every effort is made to satisfy exhibitor space requests; however, no guarantee is made. If preferences are not available, OARSI World Congress Exhibit Management reserves the right to make space assignments. Exhibit Management reserves the right to transfer assignments when such action is deemed to be in the best interest of the total exhibits.
Security is provided during hours the exhibition is closed. However, each exhibitor should make provisions to safeguard his/her goods from the time they are placed in the booth until the time they are removed. OARSI World Congress is not responsible for loss or damage.
Notice of Disability
OARSI World Congress will make reasonable efforts to accommodate persons with disabilities. If you have special needs, please call the Exhibits Manager at +1 (856) 439–1385, ext. 4431.