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Nominations - Policies and Procedures

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Nominations

Policies and Procedures
Adopted by the Board of Directors September 22, 2010, Revised and approved September 20, 2012, rev and approved Oct, 2016.

The nominating committee has a profound impact on the quality of governance and the general effectiveness of OARSI through its charge to recommend individuals for board positions to the board of directors for approval.  As OARSI continues to evolve and grow, the board will require high caliber board members whose backgrounds, skills and experience match OARSI’s mission and its current and future needs.  Service on the OARSI board increasingly demands a considerable commitment of time and talent to advance the goals and objectives of the organization.

Nominating Committee Function Description

The nominating committee’s charge is to identify research, cultivate, and recruit strong new board members.  According to the OARSI bylaws, the chair of the nominating committee is the immediate past president. The Nominating Committee is appointed annually by the Board and shall consist of one other elected officer, at least two other board members and as least two regular members of the society who are not board members.  The two regular members of the nominating committee shall not be eligible to be nominated to the Board while serving on the nominating committee.  The nominating committee has the following responsibilities:
 

A.    Assess the current composition of the board and begin to identify potential board members.  Identify strengths and gaps in the board (both current and future).  
B.    Assemble a confidential, cumulative list of prospective board members from nominations received by the membership, the board, committees and nominating committee members.  
C.    Confirm the commitment of potential candidates to OARSI’s goals, mission, and time needs by asking nominees to complete the board nomination form that also requests confirmation of their intent to serve, if elected.
D.    Hold a teleconference meeting for the purposes of reviewing all nominations and compiling a slate for presentation to the board.  
E.    Present the slate of nominees to the board for approval.

Nominating Committee Procedures

Nomination Process:
1.    A call for board nominations will be issued as follows:
a.    To the general membership in email blast messages.  The board nomination form will be posted on the OARSI website.
b.    To the board through the OARSI Executive Director.
c.    Deadlines will be set for the receipt of nominations in the national office via email or mail.  
2.    Staff will review each nomination for completeness.  If the nomination packet is incomplete, staff will notify the nominator. Nomination packets that are not completed by the deadline will be returned to the nominator.  
3.    Staff will send nominee disclosure forms to the Ethics committee for review.
4.    After the ethics committee review, a comprehensive list of nominees will be sent to the nominating committee

Nominating Committee Meeting Preparation:
5.    The nominating committee will meet via teleconference to select nominees for the final slate that will be recommended to the board for approval.
6.    In preparation for the meeting, the nominating committee chair will suggest characterized positions for the board at-large positions that address demographic, geographic or skill gaps and to ensure a balanced board composition.  
7.    One week before the meeting, each nominating committee member will be sent the list of nominees, board nomination forms, CV and disclosures.

Nominating Committee Meeting Procedures:
OFFICERS
a.    The Board of Directors shall elect from among its members, or from anyone who has been on the board within the last two years,  a  President-Elect, a Secretary and a Treasurer, and it may, if so determines, elect other officers and may give any of them such further alternate titles as it considers desirable
b.    Any person on the board interested in serving as officer, is required to present a statement of interest to the Executive Director.  
c.    Candidates have the opportunity to make a few short comments.
d.    Voting will be via secret ballot at the Board Meeting. Nominees may vote. Proxy votes will not be permitted. Board members not in attendance may vote via email in advance of the meeting
 
BOARD AT LARGE:  
e.    Nominating committee will propose a short list of candidates from all the nominations received.
f.    The Board may add names to the list of candidates (from the eligible applications received) presented at the Board meeting. The final slate to be voted on by the board will have at least two names per open position.
g.    Voting will be by secret ballot after the board meeting.  A simple majority is needed to secure a spot on the final slate to be presented to the membership. The final slate presented to the membership will have at least one name per position.

Approved by OARSI Board of Directors September 22, 2010
Rev. October, 2016

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